Organization Structure

Details of Duties <ol> <li>Assist the Head of Learning, Head of MKWU, Head of Certification and Head of Elearning in terms of<em>;</em></li> <li>processing outgoing mail;</li> - analyzing Higher Education learning documents; - filing documents/letters; - collecting and processing data on learning and lecturer workload; - preparing reports; - making work plans and budgets; - assist the LSP Secretariat; <li>Organizing the archives and digital documents of the Head Office;</li> <li>Providing services for stationery needs;</li> <li>Serving the borrowing of archives of letters and documents;</li> <li>Preparing administrative service materials and documents;</li> <li>Compile daily logbooks and Monthly Performance appraisals;</li> <li>Making work plans and performance achievement reports; and</li> <li>Carry out other official duties as assigned;</li> </ol>

Details of Duties <ol> <li>Proposing to the UPN Electricity department to replace damaged plugs in the LPMPP room<em>;</em></li> <li>Numbering Invitation Letters for Monev PKKM Year 2 TA.2024 activities, and sending them to the PKKM Team UPNVJ;</li> <li>Delivering Draft Letter on the Implementation Team of Philosophy Public Lecture Activities at UPNVJ to SETUN;</li> <li>Received 2 draft letters from Setun regarding the Head of the FIK Quality Control Group and Incentives for Achieving Superior Re-Accreditation for the Physio Therapy Diploma Three Study Program, with revisions;</li> <li>Coordinate with the Chancellor's Staff about the Draft Letter has been signed by the Chancellor or not yet;</li> <li>Received an invitation from the Chancellor for the Head, Secretary and Heads of LPMPP regarding the Awarding of the UPNVJ State Defense Star;</li> <li>Delivered 2 draft letters to Setun regarding the Head of the FIK Quality Control Group and Incentives for Achieving Superior Re-Accreditation for the Physio Therapy Diploma Three Study Program, after being revised;</li> <li>Scan incoming or outgoing LPMPP letters and archived; and</li> <li>carry out other official duties as assigned;</li> </ol>

Details of Duties <ol> <li>processing incoming letters for orderly administration<em>;</em></li> <li>processing outgoing mail;</li> <li>organizing archives of letters and other documents;</li> <li>Rserving the lending of archives of letters and documents;</li> <li>compiling a list of needs and providing office stationery;</li> <li>providing services for office stationery needs;</li> <li>providing administrative services within UPN “Veteran” Jakarta;</li> <li>preparing materials and documents for Administration services;</li> <li>preparing daily logbook and Monthly Performance appraisal;</li> <li>making work plans and Performance Achievement reports; and</li> <li>carry out other official duties as assigned</li> </ol>

Details of Duties <ol> <li>processing incoming letters for orderly administration;<em>;</em></li> <li>processing outgoing mail;</li> <li>organizing archives of letters and other documents;</li> <li>serving the lending of archives of letters and documents;</li> <li>compiling a list of needs and providing office stationery;</li> <li>providing services for office stationery needs;</li> <li>providing administrative services within UPN “Veteran” Jakarta;</li> <li>Carry out particular tasks assigned by the Vice-Rector for Academic Affairs and the Vice-Rector for Student Affairs and Work</li> <li>preparing daily logbook and Monthly Performance appraisal;</li> <li>making work plans and Performance Achievement reports; and</li> <li>carry out other official duties as assigned;<li> </ol>

Details of Duties <ol> <li>managing the Learning Development and Quality Assurance Institute (LPPPM) website, Quality Assurance SIM and e-learning 4.0<em>;</em></li> <li>Creating news of Learning Development and Quality Assurance Institute (LPPPM) activities to be uploaded to the website;</li> <li>preparing the design of books published by the Learning Development and Quality Assurance Institute (LPPPM);</li> <li>Helping to prepare data on the Head and Secretary of the Learning Development and Quality Assurance Institute (LPPPM);</li> <li>Assisting in preparing data for the Heads;</li> <li>Managing online meetings of the Learning Development and Quality Assurance Institute (LPPPM);</li> <li>assisting Monev of Distance Learning;</li> <li>Maintaining software, hardware and computers of the Learning Development and Quality Assurance Institute (LPPPM);</li> <li>Compiling daily logbooks and Monthly Performance appraisals;</li> <li>making work plans and Performance Achievement reports; and</li> <li>carry out other official duties as assigned;</li> </ol>

Details of Duties : <ol> <li>Responsible for developing standards and guidelines for quality assurance systems for education, research, and community service;</li> <li>Responsible for compiling quality standards for education, research, and community service;</li> <li>Responsible for developing an internal quality audit system in the fields of education, research, and service;</li> <li>Coordinate the implementation of development;</li> <li>Responsible for the implementation of internal quality audits of education, research, and community service;</li> <li>The results of an internal quality audit at a university management review meeting;</li> <li>Submit recommendations to the Chancellor and Leadership as input for continuous quality improvement;</li> <li>Develop a Quality Assurance System implementation tool through the preparation of: <ol> <li>Quality System Policy at the UPNVJ ;</li> <li>Quality Manual;</li> <li>Quality Procedures;</li> <li>Quality Standards;</li> <li>PPEP Manuals; and</li> <li>The Quality Audit Toolkit</li> </ol> </li> <li>Implements the Quality Assurance System consistently, continuously, efficiently, and accountably;</li> <li>Develop models and systems of academic quality assurance and performance of work units on an ongoing basis;</li> <li>Carry out internal quality audit training activities for prospective internal auditors;</li> <li>Conduct internal audits on academic quality and performance in work units within the UPN "Veteran" Jakarta consistently and continuously;</li> <li>Carry out the management and control of related data, documents, and information systems;</li> <li>Carry out the administrative affairs of the Learning Development and Quality Assurance Institute;</li> <li>Monitor data and information relevant to improving the quality of the UPN "Veteran" Jakarta;</li> <li>Facilitate and assist the Study Program in preparing documents and carrying out visitations;</li> <li>Conduct socialization with the employees of UPN "Veteran" Jakarta regarding the guidelines for the implementation of the Quality Assurance System;</li> <li>Coordinate and implement the assessment of Lecturer Performance Reports.</li> <li>Carry out Internal Quality Audits within the UPN "Veteran" Jakarta, periodically, planned, and programmed;</li> <li>Responsible for the implementation of PEKERTI and applied approach;</li> <li>Facilitate teaching materials writing services;</li> <li>Carry out training in the preparation of teaching materials and learning media based on e-learning;</li> <li>Carry out the development of Bela Negara character education;</li> <li>Facilitate international certification and accreditation; and</li> <li>Carry out other official duties;</li> </ol>

Details of Duties : <ol> <li>Coordinating the preparation of program plans and budgets for the LPMPP;</li> <li>Coordinating, monitoring, and evaluating as well as reporting activities along with their budgets;</li> <li>Responsible for the implementation of correspondence related to the institution;</li> <li>Responsible for the planning, implementation, and results of the agenda for routine meetings, coordination meetings, and activity evaluation meetings;</li> <li>Drafting a quarterly activity/performance report;</li> <li>Assist the chief of LPMPP in compiling and developing various standards and guidelines as a reference for the quality assurance system for education, research, and community service as well as academic administration;</li> <li>Assist the chief of LPMPP in developing quality standards in the fields of education, research, and community service;</li> <li>Assist the chief of LPMPP in reviewing the results of the implementation of quality assurance within the UPN "Veteran" Jakarta;</li> <li>Assist the chief of LPMPP in developing the implementation of the Quality Assurance System;</li> <li>Assist the chief of LPMPP in managing data and information relevant to improving the quality of the UPN "Veteran" Jakarta;</li> <li>Assist the chief of LPMPP in carrying out an Internal Quality Audit within the UPN "Veteran" Jakarta periodically, consistently, planned, and programmed;</li> <li>Represent the chief of LPMPP in his absence in official and administrative matters;</li> <li>Assist the chief of LPMPP in compiling and preparing the Institution's report at the end of the fiscal year;</li> <li>Assist the chief of LPMPP in the development of learning;</li> <li>Assist the chief of LPMPP to facilitate teaching materials writing services;</li> <li>Carry out training in the preparation of teaching materials and learning media based on e-learning;</li> <li>Facilitating character training and applied approach</li> <li>Assist the chief of LPMPP in carrying out the character education development with the “Bela Negara” identity;</li> <li>Carry out other official duties; and</li> <li>Responsible to the chief of LPMPP</li> </ol>

Details of Duties Head of the Administrative Subdivision: <ol> <li>Carry out the preparation of the subdivision work program and the concept of the institution's work program;</li> <li>Carry out the preparation of plans, programs, and budgets for learning development and quality assurance;</li> <li>Carry out the preparation of disbursement proposals and budget revisions;</li> <li>Carry out acceptance, expenditure, bookkeeping, and budget accountability;</li> <li>Make proposals for plans for needs, transfers, coaching, development, discipline, welfare, and dismissal of employees;</li> <li>Carry out the preparation of proposals for draft decisions and circulars of the head of the institution;</li> <li>Carry out correspondence and archival affairs;</li> <li>Carry out the protocol and administrative affairs of the leadership;</li> <li>Carry out the preparation of a plan for the need, maintenance, and care of state property</li> <li>Undertake the preparation of a proposal for the maintenance and care of state property;</li> <li>Accept, store, and distribute state property;</li> <li>Carry out the affairs of utilization, maintenance, and care of state property;</li> <li>Conduct an inventory and propose the elimination of state property;</li> <li>Carry out the preparation of financial statements and state property;</li> <li>Perform data collection and processing of learning development and quality assurance;</li> <li>Prepare materials for the implementation of learning development and quality assurance;</li> <li>Carry out the preparation of technical guidance materials for learning development and quality assurance;</li> <li>Facilitate the implementation of the accreditation of institutions, management units, and study programs;</li> <li>Facilitate the implementation of service quality certification;</li> <li>Carry out the preparation of teaching materials for compulsory university courses;</li> <li>Manage the quality assurance system;</li> <li>Prepare materials for the implementation of student competency certification;</li> <li>Prepare materials for the implementation of lecturer competency improvement;</li> <li>Prepare facilitation materials for the preparation of lecturers' workloads and lecturers' performance reports;</li> <li>Carry out the preparation of monitoring and evaluation materials for the implementation of learning development activities and quality assurance;</li> <li>Storing and maintenance of subdivision documents; and</li> <li>Carry out the preparation of subdivision reports and report drafts;</li> </ol>

1. Responsible for Monitoring Evaluation and Follow-up Report Plans (RTL) for Study Program Learning Preparations 2. Responsible for completing the Follow-up Report Plan (RTL) for learning preparation in all Study Programs 3. Responsible for implementing the Internal Quality Audit for all sub-units in UPN ""Veteran"" Jakarta 4. Carry out Monitoring Evaluation and Follow-up Report Plans (RTL) for Internal Quality Audit for all sub-units of UPN ""Veteran"" Jakarta 5. Carry out Recruitment and training for Internal Auditors within UPN ""Veteran"" Jakarta

Details of Duties : <ol> <li>Compile and coordinate “Bela Negara” development activity programs in the fields of education, research, and community service</li> <li>Coordinate and monitor the implementation of “Bela Negara” education, research, and community service based on “Bela Negara” in the context of realizing “Bela Negara” cadres;</li> <li>Develop a learning process based on “Bela Negara”;</li> <li>Coordinate the development of “Bela Negara” content in courses;</li> <li>Coordinate the implementation of activities in realizing the “Bela Negara” campus.</li> </ol>

Details of Duties of Head Head of Data and Information Processing Center: 1. Responsible for compiling the Self Evaluation Report (LED) a. Prepare evaluations and revisions of the University's LED b. Prepare evaluation and revision of LED sub-unit work (study program) c. Prepare an evaluation of the accreditation of superior institutions for all sub-units of UPN ""Veteran"" Jakarta 2. Responsible for compiling UPN ""Veteran"" Jakarta ranking data globally a. University rankings in the world b. Ranking QS World High Education c. Ranking UI Green Metric d. Ranking UNS Inclusion Matric 3. Responsible for providing quality and quantity of relevant information according to science technology and higher education 4. Facilitate information data regarding achievements, learning and activities at UPN ""Veteran"" Jakarta